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Governors' Information and Duties

Governing Body of Alcester Grammar School

For latest Governors, please see Get Information About Schools, by clicking here.  

Register of Business Interests

The academy trust’s register of interests captures the relevant business and pecuniary interests of members, trustees and senior employees.  To view the register please click here.

Committee Terms of Reference

To view the Terms of Reference for the Governing Body sub-committees please click here .

Register of People with Significant Control (PSC)

 To view the Register of People with Significant Control (PSC) please click here.

Committee Attendance

To view a table of the Committee Attendance please click here.

Structure, Governance and Management


The Academy Trust is a company limited by guarantee and an exempt charity. The Charitable Company’s memorandum and articles of association are the primary governing documents of the Academy Trust.  

The company was incorporated on 7 January 2011.  On 1 April 2011 Alcester Grammar School converted from a foundation school to academy trust status under the Academies Act 2010 and all the operations, and assets and liabilities were transferred to Alcester Grammar School from the Governors of Alcester Grammar School.

The governors act as trustees for charitable activities of Alcester Grammar School and are also the directors of the Charitable Company for the purposes of company law.  The Charitable Company is known as Alcester Grammar School. 

Members’ liability

Each member of the Charitable Company undertakes to contribute to the assets of the Charitable Company in the event of it being wound up while they are a member, or within one year after they cease to be a member, such amount as may be required, not exceeding £10, for the debts and liabilities contracted before they ceased to be a member.

In accordance with normal commercial practice the Academy Trust has purchased insurance to protect governors and officers from claims arising from negligent acts, errors or omissions occurring whilst on Academy Trust business. 


The Academy Trust’s object is specifically restricted to the following: to advance for the public benefit education in the United Kingdom, in particular but without prejudice to the generality of the foregoing by establishing, maintaining, carrying on, managing and developing a school offering a broad and balanced curriculum.

The Academy Trust operates under a Funding Agreement issued by the Department for Education on 22 March 2011 and commenced operations on 1 April 2011.

Method of recruitment and appointment or election of governors

The Trustees may appoint up to 18 governors. They may appoint staff governors through such process as they may determine provided that the total number of governors (including the Principal) who are employees of the Academy Trust does not exceed one third of the total number of governors. The LA may appoint up to 1 LA governor. The Principal shall be treated for all purposes as being an ex-officio governor. There will be a minimum of 2 parent governors who shall be elected by parents of registered students at the Academy.

Policies and procedures adopted for the induction and training of governors

New governors attend full governing body meetings and subsequently populate committees, often according to interests and personal expertise, as well as being given the opportunity to view the workings of the Academy on Governor Days at the school. The opportunity also exists for governors to join planned induction days for new staff as well as being offered copies of policies and appropriate handbooks. 

Organisational structure

A unified leadership structure operates to help improve the way the Academy is run.  The structure consists of the Governors and the Senior Leadership Team.  The aim of the management structure is to devolve responsibility and encourage decision making at all levels.

The governors are responsible for the strategic development of the Academy, adopting an annual School Development Plan and budget, monitoring the Academy by the use of budgets and management accounts and making major decisions about the direction of the Academy, capital expenditure and senior staff appointments.

To ensure an efficient and effective committee structure with the Academy’s School Development Plan at its core, there are governor committees responsible for Strategy, Resources, Curriculum & Standards, Admissions and Pay & Performance. The Resources Committee responsibilities incorporate the duties of the Finance committee.

The Senior Leadership Team are the Principal (Chief Executive), two Vice Principals, two Assistant Principals and the Finance Director. These leaders direct the Academy at an executive level implementing the policies laid down by the governors and reporting back to them.  The Senior Managers are responsible for the authorisation of spending within agreed budgets and the appointment of staff, though appointment boards for posts in the Senior Leadership Team always contain a governor.  Some spending control is devolved to members of the Senior Leadership Team, with limits above which the Principal must countersign.

Heads of Department are responsible for the day to day operation of curriculum subject areas and accordingly organise their teaching staff, capitation resources, facilities and students.

Risk management

The governors have responsibility to assess the strategic risks to which the Academy is exposed; they carry out an annual systematic analysis of all risks to produce a risk management register.

The governors have implemented a number of systems to assess risks that the Academy faces, especially in the strategic risks areas and in relation to the control of finance.  They have introduced systems, including operational procedures and internal financial controls in order to minimise risk.  The Academy has an effective system of internal financial controls and this is explained in more detail in this report.

Connected organisations, including related party relationships

As part of its operation the Academy liaises with organisations such as the Local Authority and The South Warwickshire Education Partnership as well as with other education providers and trainers such as local schools, further education institutions and universities. These links are maintained in the interests of supporting good practice and information sharing and consolidate well established mutually supportive associations.